Finance & accounts
Invoice capture into Xero or Sage, bank and payment reconciliation, supplier statements, month-end prep.
Automation consultancy · Birmingham
Give your team back the hours lost to repetitive work.
We design, build and look after custom automations. We connect to the software you already use, including the awkward legacy systems nobody else will touch, to save time, cut costs, and boost productivity.
Agency-quality work without the agency overheads. You deal directly with the person building it.
Our latest client automation - Supplier Invoice Processing
Completed
Anything that doesn't match goes to your team for a human decision
Illustrative example of a typical workflow.
Trusted across industries
Healthcare
Care providers
Accounting & finance
Retail & e-commerce
Trade & wholesale
Professional services
Connects to 2,000+ apps, plus desktop and bespoke software.
What we automate
If someone does it the same way every week, it can probably run on its own.
Most clients start with one painful process. Once it works, the next one is quicker.
Admin & data entry
Moving data from emails, PDFs and spreadsheets into the system it belongs in, checked and logged.
Operations & reporting
Scheduled reports, CSV uploads, register updates and the checks your team runs every morning.
Customer service
Triage the inbox, draft replies, take bookings by chat or phone and hand the tricky ones to a person.
HR & onboarding
Starter and leaver steps, account set-up requests, document collection and CV sorting.
Sales & CRM
Lead capture, CRM updates, follow-up reminders and order processing from your online shop.
The right tool for the job
Not just "AI". Whatever actually works.
We pick the simplest approach that is reliable for your process, and we explain it in plain English.
Workflow automation
Connects cloud apps through their APIs so data flows between them automatically, around the clock.
RPA for legacy software
Software robots that use desktop and on-premise systems the way a person would, even without an API.
AI document processing
Reads invoices, forms and emails, pulls out what matters and flags anything it isn't sure about.
AI agents & voice
Assistants that answer calls, take bookings and handle routine queries, with a clear handover to your team.
Recent work
Real processes, running every day.
Clinical admin and register updates automated end to end
Reporting workflow data captured and entered into national systems without manual re-keying, with a full audit trail.
Payment reconciliation and Sage 200 allocation
BACS and online payments matched to customer accounts and allocated in Sage automatically, exceptions sent for review.
Daily data uploads that used to take a morning
CSV exports cleaned, matched and loaded into the operations database on a schedule, ready before the team logs in.
Why businesses choose us over an agency
01
You talk to the builder
No account managers or hand-offs. The person on your discovery call is the person who builds it.
02
Built around your process
We work inside your team to learn how things really happen, not how the manual says they do.
03
Priced for real businesses
Lean delivery means costs a small or mid-sized business can justify, usually paid back in saved time.
04
Looked after afterwards
We monitor what we build and fix or improve it when your systems or processes change.
How it works
From first call to running automation
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Step 1
Free consultation
A short call to understand your bottlenecks and where automation would pay off first.
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Step 2
Tailored plan
A clear proposal: what we'll automate, how, the cost and the time it should save.
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Step 3
Build and test
We build it, connect your systems and test it against real cases before it goes live.
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Step 4
Support and improve
Ongoing monitoring and tweaks so it keeps running smoothly and saving more time.
"The invoice automation saved us hours every week and cut down on mistakes. Highly recommend the affordable and effective service from Ali!"
"We were spending way too much time on admin. AInovate automated everything, from receipt of emails to data entry into our system. It processes items instantly, 24/7."
About us
Hi, I'm Ali.
I founded AInovate Solutions after more than 15 years as an IT consultant and IT Director, working across business process management, automation and agentic AI. I wanted to give small and mid-sized businesses the kind of automation that usually needs an agency or an in-house development team, without the overheads that come with either.
I work across workflow automation, RPA and AI tools, and the approach works in almost any sector: healthcare, financial services, retail and e-commerce, professional services, manufacturing, logistics, property, education and beyond. I often work embedded within client teams, alongside the people who do the job today, so what I build fits how the work really happens.
My background in IT and information security processes means data protection and access control are part of the design from day one. That matters when the work involves patient records or financial data.
Common questions
Do I need any technical knowledge?
No. We handle the design, build and running of everything. You just tell us how the work is done today.
How much time will it save?
It depends on the process, but most clients save 10+ hours a week by automating repetitive tasks like data entry, follow-ups and admin. We estimate it for you before you commit.
What does it cost?
Every project is quoted after the free consultation, based on what you need. Our pricing is designed for small and mid-sized businesses, and most automations pay for themselves in time saved.
Will it work with our existing software?
Almost certainly. We connect to thousands of cloud tools, and our RPA approach handles bespoke and desktop software that has no API.
How do you handle our data?
Carefully. We work in line with UK GDPR, use access controls and multi-factor authentication, and only touch the data an automation needs. When we handle your customers’ or patients’ data, we act as your data processor under a written agreement.
We're a very small business. Is this for us?
Yes. We work with sole traders, teams of ten and organisations of 100+, and scope the work to fit.
Tell us the task you'd most like to never do again.
We'll come back within one working day with an honest view on whether it can be automated and roughly what it would take.